Location: LATAM

Type: Full-time, work-from-home (remote) permanent contractor position

Level: Entry-level to mid-level

Target Compensation: USD $25k annually

Devex is a leading global news organization headquartered in the United States. We are seeking a Latin America-based executive assistant for the Office of the President of the organization. This is a well-compensated position for a top-tier candidate.

Are you a fast-paced, highly organized, detail-oriented problem solver? Do you communicate clearly in excellent English and exude positivity with everyone from senior officials to colleagues? Are you familiar with international institutions like the United Nations, and know how to communicate with professionals working there? Are you excited to be part of a news organization that has a social impact focus and an open, teamwork-based culture? Read on.

You have an undergraduate degree from a top university, at least a year of relevant administrative experience, and strong interest in global organizations like Devex.

You thrive in a high-octane environment where you're responsible for your own work and for learning new things, including software and AI tools. You get energized arranging meetings, preparing spreadsheets, producing presentations, booking travel, and handling a wide range of administrative duties.

Your spoken and written English is flawless and effortless. You are able to draft client-ready emails to global executives, instantly comprehend fast-paced conversations, and understand tone and idioms without anyone needing to review your work.

Does this sound like you? If you just said "yes," keep reading…

What you'll do here

If you've read this far, we know that you want to know more. We are looking for an Executive Assistant for the Office of the President. You will work directly with the President, his Chief of Staff, and other members of the office.

You’ll be in constant contact throughout your working day, arranging meetings and logistics and solving administrative issues as they arise. This role requires strong professionalism, confidentiality and discretion, judgement, attention to detail, creativity, and an entrepreneurial attitude. It is fast-paced and your phone may ring beyond normal office hours — which should substantially overlap with US Eastern Time.

Your first year will look a little bit like this…

In your first 90 days, you’ll focus on learning how to manage calendars and schedule meetings. Over time, your responsibilities will grow to include:

• Booking travel
• Making arrangements for in-person and virtual meetings
• Preparing briefs for meetings and events
• Logging information in Salesforce and pulling lists from Salesforce
• Organizing contacts
• Handling a range of other administrative duties
• Handling logistics for 3-4 bespoke events per quarter

After your first year, you’ll have a strong grasp of how the Office of the President works and will have established an efficient workflow. You’ll have learned about Devex and our work in global development, and gotten to know the people and institutions we interact with. You’ll have helped Devex as an organization to work more effectively and brought positivity and joy to our global team.

Qualifications

Required Qualifications

Here are the basic requirements we're looking for in the role…

• 1-3 years experience (minimum) in an administrative role
• Native or equivalent written and verbal communications in English
• Easy proficiency with technology and a quick learner, from business software platforms like Salesforce to design tools like Canva to AI models
• Globally-minded with awareness of world news, international institutions, and global business

Preferred Qualifications

Besides the basics, here’s what we’d love to see…

• Experience working at a well-respected global organization
• Knowledge of global development
• Communications experience
• Graduate of an international K-12 school or university

What We Offer You

Being part of the Devex team is a partnership. We strive to make Devex a place where you can thrive and do your most inspirational work.

The total target compensation for this role is USD $25k annually. This may be adjusted slightly depending on your location in Latin America, as Devex compensation is based on market rates, and it includes our variable compensation bonus plan.

Here are a few benefits we offer:

• 2, week-long Devex-wide breaks on top of standard holiday days
• 15 days annual leave
• 2 YAY days
• 2 Learning days
• Monthly professional and wellness activities
• Other benefits might apply

We encourage applications from all backgrounds! We are an equal opportunity employer and value diversity at Devex. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.